Everything an ecology consultancy runs on
Built inside a working ecology consultancy, then opened up — every feature exists because a real project needed it.
Projects, tasks & scheduling
A project runs from enquiry to close-out with every task, site visit and document attached to it — and a shared team calendar surveyors and project managers both work from, instead of a separate wall planner.
Quotes, invoicing & purchase orders
Build a quote with a proper line-item builder, win it, and bill it in stages as the work progresses. Invoices, purchase orders and progress draws all stay linked back to the original quote and project, with a full activity trail of who changed what.
QuickBooks & Xero
Connect your own QuickBooks Online company (Xero coming) and Hyfo keeps customers, invoices and payments in sync both ways — no more re-keying the same invoice into two systems.
Bat surveys & ecological compliance
Species codes, survey scheduling, equipment tracking and report QA, built around how bat survey fieldwork and sign-off actually happen — not bolted onto a generic task list.
PEA & BNG reporting
Preliminary Ecological Appraisals and Biodiversity Net Gain reporting live against the project they belong to, so the report, the survey data and the client correspondence are never three separate places to check.
Timesheets, leave & expenses
Staff and subcontractors log time and expense claims from the field on their phone. Approvals, payroll journals and staff pay-runs run from the same data — subcontractors see only their own schedule and claims, nothing else.
Document templates
A template designer for quotes, invoices and reports, so client-facing documents carry your own branding without a designer's help for every tweak.
Your own Microsoft 365
Hyfo connects to your organisation's own Microsoft 365 tenant — staff send client emails from their own mailbox, files land in your own SharePoint, and bookings go into your own calendars. Nothing routes through a shared inbox.
Built for your whole team
Owners, admins, project managers, finance and subcontractors each see exactly what their role needs — set up once when you create your organisation, then invite everyone else.